eSubmission 2027

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Knowing the eSubmission requirements and upload deadlines will help you to plan your course and prepare students effectively for the end of Year Two. All materials for Visual Arts are submitted through IBIS (the IB Information System). As more materials become available for the first exams in 2027, we will continue to build pages to support you and your students through the upload process.

Preparing for upload in 2027

E-submission deadlines & file requirements

In the Nothern Hemisphere the IBIS platform is open from 15 January, while in the Southern Hemisphere, upload is permitted from 15 July. Please note that the Upload deadline is the date the work must be received by - the system will automatically shut down, so do not leave it to the last minute as files being uploaded take time, especially when the system is overloaded with multiple users.

Northern Hemisphere / Southern Hemisphere
Upload Date	Action	Level	Method	File Requirements
15 March / 15 September (by or before)	Submit 2 files for: the Art-making Inquiry Portfolio	SL / HL	IBIS: eCoursework	single PDF, up to 50MB a text/PDF reference list, up to 50MB
15 March / 15 September	Teachers/students sign off and submit one 6/VACAF per student.	SL / HL	IBIS	6/VACAF
20 April / 20 October	Enter Predicted Grades for each candidate.	SL / HL	IBIS	No files required Scroll to the end of this page for more details.
20 April / 20 October (complete this 10 days early!)	IA: Enter the marks for the internally assessed component: Resolved or Selected Resolved Artworks	SL / HL	IBIS: IAPG section	No files required Read below for information about entering Criterion Marks and supporting comments
20 April / 20 October	Submit materials for: the IA - Resolved or Selected Resolved Artworks → files and artwork information for each selected sample for moderation	SL / HL	IBIS: eCoursework	Images up to 5MB and/or video files up to 500MB of artworks Rationale PDF, up to 50MB NOTE: reference list is added to the end of the Rationale
30 April / 30 October	Submit 2 files for: the Connections Study	SL	IBIS: eCoursework	single PDF, up to 50MB a text/PDF reference list, up to 50MB
30 April / 30 October	Submit 3 files for: the Artist Project	HL	IBIS: eCoursework	single PDF, up to 50MB single video, up to 500MB a text/PDF reference list, up to 50MB

File Types:

Videos

Images

Documents

MP4 recommended

MOV (codec H264) and M4V permitted.

JPG

JPEG

PNG

for text only:

DOC

DOCX

for images with text: PDF

PDFs should be set to A4 / US letter size.
Resolution should be up to 200 dpi.
Verify that all contents are visible / legible in the final converted formats.

System Warning

File sizes for uploading: It is not recommended or encouraged to submit the maximum file size as this will slow down the uploading and downloading times, on both ends of the system.

Internal assessment mark entry

By 20 April (or 20 October in the southern hemisphere) teachers/coordinators are required to complete the following on IBIS under the IAPG section.

We highly recommend completing this process before 10 April/10 October to ensure enough time for the time-consuming upload process.

IA: Enter the candidate’s total mark on the IA marks screen.
- SL Resolved Artworks = 32 marks
- HL Selected Resolved Artworks = 40 marks
To select a sample of your students' work for moderation, choose the "Select the sample" option and IBIS will generate the sample request. (see below: Samples Selected for Moderation)
Once the samples have been generated, you will need to enter criterion marks for each student. These marks should add up to the total you entered in step 1.
Refer to the assessment criteria descriptors when writing your justification for the marks (see below: Teacher Comments)
NOTE: You will need to select and submit IA justification comments and criterion marks for the moderation sample on IBIS before you can upload any IA work to the eCoursework screens.

Samples Selected for Moderation

If you only have a small group of students, they will all be selected. The sample will be viewed by a moderator who will decide if your IA marks are "within tolerance". These are the students whose Artwork files you will need to upload for examiner moderation. These samples will provide the blueprint for the marks assigned to the rest of your (unsampled) students.

In the case of the internally assessed component, the teacher’s validation of the work applies to the work of all students and not just to the sample work submitted. If the work is inconsistently or generously marked (the marks are not within tolerance), the marks will be adjusted during the moderation process.

Extra samples

In the case that further moderation samples are requested, be sure you have the rest of the students' e-portfolios documenting their Resolved/Selected Resolved Artworks on file so you can easily submit them when asked.

Teacher Comments

After entering criterion marks for each student, you will be required to enter a statement that supports the marks you gave and refers to the assessment criteria. Your comments should be under 2000 characters, with spaces.

Our tips for writing comments:

Write these in an external document first, allowing you to save, proofread, and spell check with ease.
Use the markband language to help support and justify your marks for EACH criterion. You can do this in order from A to C (SL) or A to D (HL). This makes it clear to the moderator how and why you arrived at your conclusion.
You can use this opportunity to enlighten or bring attention to elements in the work that might not be as easy to experience in digital form.
Do not simply cut and paste the criteria.

Mark the IA from Digital Evidence

Although you are the one who will see the actual student work in the Resolved/Selected Resolved Artworks components, the examiner will only be looking at the digital documentation.

Teachers are therefore asked to refer to the digital version on-screen so that they can experience and see what the examiner sees when marking the IA. The reasoning behind this is to keep the evidence consistent. . .hence the importance of high-quality documentation.

Point your students to the page on Documenting Your Artwork.

Predicted Grades

Expectations....on a 1-7 scale
A predicted grade is the teacher’s prediction of the 1-7 grade the student is expected to achieve in the subject. This is based on all the evidence of the candidate’s work and the teacher’s knowledge of IB assessment standards.

How do I come up with a grade?
Generally you are advised to refer to the Group 6 Grade Descriptors (updated by IBO in June 2026) when predicting grades. Try to make each prediction as accurately as possible, without under-predicting or inflating. This will not influence the grade awarded.

Anonymisation of student work

The IB asks that the candidate name and school name are not included on/in the actual work. The system links the candidate’s work to his/her name, but examiners do not see this. There will be no penalty applied if the details are shown, but the IB aims at avoiding bias as much as possible.

As communicated to schools on IBIS, teachers can use the candidate and school details in the file name should they wish to identify each file: this file name will not be shown on the e-marking platform.

All materials on this website are for the exclusive use of teachers and students at subscribing schools for the period of their subscription. Any unauthorised copying or posting of materials on other websites is an infringement of our copyright and could result in your account being blocked and legal action being taken against you.

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Home of real teaching & learning

Don't miss out, find out!

eSubmission 2027

Preparing for upload in 2027

E-submission deadlines & file requirements

Northern Hemisphere / Southern Hemisphere

File Types:

System Warning

Internal assessment mark entry

Our tips for writing comments:

Mark the IA from Digital Evidence

Expectations....on a 1-7 scale
A predicted grade is the teacher’s prediction of the 1-7 grade the student is expected to achieve in the subject. This is based on all the evidence of the candidate’s work and the teacher’s knowledge of IB assessment standards.

How do I come up with a grade?
Generally you are advised to refer to the Group 6 Grade Descriptors (updated by IBO in June 2026) when predicting grades. Try to make each prediction as accurately as possible, without under-predicting or inflating. This will not influence the grade awarded.

Anonymisation of student work

Help

Home of real teaching & learning

Don't miss out, find out!

eSubmission 2027

Preparing for upload in 2027

E-submission deadlines & file requirements

Northern Hemisphere / Southern Hemisphere

File Types:

System Warning

Internal assessment mark entry

Our tips for writing comments:

Mark the IA from Digital Evidence

Expectations....on a 1-7 scaleA predicted grade is the teacher’s prediction of the 1-7 grade the student is expected to achieve in the subject. This is based on all the evidence of the candidate’s work and the teacher’s knowledge of IB assessment standards.

How do I come up with a grade?Generally you are advised to refer to the Group 6 Grade Descriptors (updated by IBO in June 2026) when predicting grades. Try to make each prediction as accurately as possible, without under-predicting or inflating. This will not influence the grade awarded.

Anonymisation of student work

Help

Expectations....on a 1-7 scale
A predicted grade is the teacher’s prediction of the 1-7 grade the student is expected to achieve in the subject. This is based on all the evidence of the candidate’s work and the teacher’s knowledge of IB assessment standards.

How do I come up with a grade?
Generally you are advised to refer to the Group 6 Grade Descriptors (updated by IBO in June 2026) when predicting grades. Try to make each prediction as accurately as possible, without under-predicting or inflating. This will not influence the grade awarded.